Kwazulu Natal Aquatics invites applications for the above position stationed at the Kings Park Swimming Pool Complex in Durban.
Apply by clicking this link
https://forms.gle/KtDy2rNCvip7S9rP9
Job Purpose
The purpose of the job is to perform and coordinate the day to day financial processes and transactions of the organisation and support to the Office Manager.
Key Responsibilities
The incumbent will provide an effective and efficient bookkeeping and office management service to KZNA including month-end processing and reconciliation; payroll, project accounting; fixed asset management and control; general accounting; creditors and debtors administration; day to day office management.
Minimum Qualifications
Relevant degree (B.Com) or Diploma (B.Tech) in finance, accounting or Bookkeeping
Computer literacy specifically, Quickbooks and Microsoft Excel
Valid drivers license
3 years experience in bookkeeping and office administration
Primary Duties and Responsibilities
1. Perform the day to day processing of financial transactions
Verify that transactions comply with financial policies and procedures
Prepare customer invoices in Quickbooks
Process supplier invoices in Quickbooks
Prepare supplier payments Quickbooks
Maintain listing of accounts receivable and payable in Quickbooks
Maintain updated supplier files and file numbers
Administer petty cash according to established procedures
Month end duties as required
2. Creditors administration
On request get quotations for goods and services
Prepare purchase orders for all goods and services on Pastel
On approval place all orders with KZNA suppliers
Match invoices, delivery notes and purchase orders received daily
Verify, code and enter all invoices on Quickbooks
Reconcile all suppliers to supplier statements
Prepare payment requisitions based on supplier reconciliations
Submit payment notifications to all suppliers after payment
Attend to all customer/supplier queries
3. Administration of all committee and staff claims
Check, verify and reconcile all staff subsistence and travel claims
Check, verify and reconcile all executive subsistence and travel claims
Check, verify and reconcile all KZNA committee claims (travel, subsistence, telephone etc.)
Check, verify and reconcile all District offices claims (S&T, telephone, meals etc.)
Facilitate the payment of all the above claims
4. General
Maintain inventory files
Monitor the usage (including additions, deletions etc.) of all inventory and stock
Maintain a filing system for all financial documents
Ensure the confidentiality and security of all financial information
Assist with audit preparation
Ensure that the EFT signatory profiles are functional
Maintain funder contract file
Print and distribute monthly financial reports
5. Provide support to the Office Manager and Accountant
Prepare finance committee meeting agendas and supporting material for distribution
Ensure the timely distribution of material to the unit staff
Support the Office Manager at meetings
Draft minutes of finance committee meetings for review by office Manager. Create action list for staff from unit meetings
Education and experience
Matric and Diploma in Bookkeeping/Accounting (NQF 7)
3 years working experience as a bookkeeper accounts clerk preferably in a non-profit
Good analytical ability, record keeping skills, mathematical ability are needed
Ability to take responsibility and work under pressure
Accurate, methodical and attention to detail is essential
Computer literacy, Excel, Word, Outook, Quickbooks
Confidentiality
Knowledge and Skills:
Bookkeeping and Accounting; Initiative and innovation; Honest; Reliable; Team-player; Adaptability and Flexibility to accommodate change; Ability to create necessary structure for effectiveness; Experience in dealing with the public.
Interested persons are requested to complete the application form at the following link:
https://forms.gle/KtDy2rNCvip7S9rP9
Closing date for the application will be: 16h00 on the 18 May 2022.
If you don not receive a reply within four weeks of the closing date, please consider your application unsuccessful.
Peter Thompson
Tel: 083 2700 420
Email: pagthompson@gmail.com