Kwazulu Natal Aquatics invites applications for the above position stationed at the Kings Park Swimming Pool Complex in Durban.<\/p>\n\n\n\n
Apply by clicking this link<\/p>\n\n\n\n
https:\/\/forms.gle\/KtDy2rNCvip7S9rP9<\/a><\/p>\n\n\n\n Job Purpose<\/strong><\/p>\n\n\n\n The purpose of the job is to perform and coordinate the day to day financial processes and transactions of the organisation and support to the Office Manager.<\/p>\n\n\n\n Key Responsibilities<\/strong><\/p>\n\n\n\n The incumbent will provide an effective and efficient bookkeeping and office management service to KZNA including month-end processing and reconciliation; payroll, project accounting; fixed asset management and control; general accounting; creditors and debtors administration; day to day office management.<\/p>\n\n\n\n Minimum Qualifications<\/strong><\/p>\n\n\n\n Relevant degree (B.Com) or Diploma (B.Tech) in finance, accounting or Bookkeeping<\/p>\n\n\n\n Computer literacy specifically, Quickbooks and Microsoft Excel<\/p>\n\n\n\n Valid drivers license<\/p>\n\n\n\n 3 years experience in bookkeeping and office administration<\/p>\n\n\n\n Primary Duties and Responsibilities<\/strong><\/p>\n\n\n\n 1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Perform the day to day processing of financial transactions<\/p>\n\n\n\n \u0083 Verify that transactions comply with financial policies and procedures<\/p>\n\n\n\n \u0083 Prepare customer invoices in Quickbooks<\/p>\n\n\n\n \u0083 Process supplier invoices in Quickbooks<\/p>\n\n\n\n \u0083 Prepare supplier payments Quickbooks<\/p>\n\n\n\n \u0083 Maintain listing of accounts receivable and payable in Quickbooks<\/p>\n\n\n\n \u0083 Maintain updated supplier files and file numbers<\/p>\n\n\n\n \u0083 Administer petty cash according to established procedures<\/p>\n\n\n\n \u0083 Month end duties as required<\/p>\n\n\n\n 2. Creditors administration<\/p>\n\n\n\n \u0083 On request get quotations for goods and services<\/p>\n\n\n\n \u0083 Prepare purchase orders for all goods and services on Pastel<\/p>\n\n\n\n \u0083 On approval place all orders with KZNA suppliers<\/p>\n\n\n\n \u0083 Match invoices, delivery notes and purchase orders received daily<\/p>\n\n\n\n \u0083 Verify, code and enter all invoices on Quickbooks<\/p>\n\n\n\n \u0083 Reconcile all suppliers to supplier statements<\/p>\n\n\n\n \u0083 Prepare payment requisitions based on supplier reconciliations<\/p>\n\n\n\n \u0083 Submit payment notifications to all suppliers after payment<\/p>\n\n\n\n \u0083 Attend to all customer\/supplier queries<\/p>\n\n\n\n 3. Administration of all committee and staff claims<\/p>\n\n\n\n \u0083 Check, verify and reconcile all staff subsistence and travel claims<\/p>\n\n\n\n \u0083 Check, verify and reconcile all executive subsistence and travel claims<\/p>\n\n\n\n \u0083 Check, verify and reconcile all KZNA committee claims (travel, subsistence, telephone etc.)<\/p>\n\n\n\n \u0083 Check, verify and reconcile all District offices claims (S&T, telephone, meals etc.)<\/p>\n\n\n\n \u0083 Facilitate the payment of all the above claims<\/p>\n\n\n\n 4. General<\/p>\n\n\n\n \u0083 Maintain inventory files<\/p>\n\n\n\n \u0083 Monitor the usage (including additions, deletions etc.) of all inventory and stock<\/p>\n\n\n\n \u0083 Maintain a filing system for all financial documents<\/p>\n\n\n\n \u0083 Ensure the confidentiality and security of all financial information<\/p>\n\n\n\n \u0083 Assist with audit preparation<\/p>\n\n\n\n \u0083 Ensure that the EFT signatory profiles are functional<\/p>\n\n\n\n \u0083 Maintain funder contract file<\/p>\n\n\n\n \u0083 Print and distribute monthly financial reports<\/p>\n\n\n\n 5. Provide support to the Office Manager and Accountant<\/p>\n\n\n\n \u0083 Prepare finance committee meeting agendas and supporting material for distribution<\/p>\n\n\n\n \u0083 Ensure the timely distribution of material to the unit staff<\/p>\n\n\n\n \u0083 Support the Office Manager at meetings<\/p>\n\n\n\n \u0083 Draft minutes of finance committee meetings for review by office Manager. Create action list for staff from unit meetings<\/p>\n\n\n\n Education and experience<\/p>\n\n\n\n \u0083 Matric and Diploma in Bookkeeping\/Accounting (NQF 7)<\/p>\n\n\n\n \u0083 3 years working experience as a bookkeeper accounts clerk preferably in a non-profit<\/p>\n\n\n\n \u0083 Good analytical ability, record keeping skills, mathematical ability are needed<\/p>\n\n\n\n \u0083 Ability to take responsibility and work under pressure<\/p>\n\n\n\n \u0083 Accurate, methodical and attention to detail is essential<\/p>\n\n\n\n \u0083 Computer literacy, Excel, Word, Outook, Quickbooks<\/p>\n\n\n\n \u0083 Confidentiality<\/p>\n\n\n\n Knowledge and Skills:<\/strong><\/p>\n\n\n\n Bookkeeping and Accounting; Initiative and innovation; Honest; Reliable; Team-player; Adaptability and Flexibility to accommodate change; Ability to create necessary structure for effectiveness; Experience in dealing with the public.<\/p>\n\n\n\n Interested persons are requested to complete the application form at the following link:<\/strong><\/p>\n\n\n\n